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Virtual inspections for transportation and trucking fleets

Verified DVIRs, damage claims, and remote breakdown support

Fleets run on trust in paperwork that is easy to fake and hard to check. Verified capture puts GPS, timestamps, and tamper detection behind every inspection photo, and live video lets a shop foreman look at a roadside breakdown before a service truck is dispatched.

Fleets already run inspections daily; the problem is that most of that evidence is unverifiable and never reviewed. Verified capture turns driver and yard inspections into a dated, geo-locked record you can use in a DOT audit, a damage claim, or a maintenance dispute. Live video adds a second lever: a shop foreman can look at a roadside problem before authorizing a tow, and often talk a driver through a fix that keeps the truck moving.

Why this matters now

Roughly 1 in 5

vehicle roadside inspections result in an out-of-service order, per FMCSA's published OOS rate reporting

Source: FMCSA Analysis & Information Online
$150–$1,000+

estimated cost of a road call or shop dispatch before any parts

Source: Blitzz, 2026
Verified capture

geo-locked, tamper-checked media is increasingly the expected standard for damage and condition evidence

Source: Truepic, Insurance Innovators USA 2025

The problems we solve

Inspection reports without evidence

A checked box is not proof. Verified photos tied to the unit and location are.

Roadside breakdowns are guesswork

Dispatching the wrong service truck to the wrong problem costs hours of downtime per event.

Damage claims at pickup and delivery

Cargo and trailer damage disputes need verified before-and-after evidence at both ends of the run.

The workflow

  1. Step 1

    Send

    Send a link to the driver's phone — no app install, no fleet device rollout.

  2. Step 2

    Capture

    Guided walkaround shots with unit number, VIN, and odometer read by OCR.

  3. Step 3

    Support

    For breakdowns, the shop joins live and marks up the video to direct the driver.

  4. Step 4

    Record

    Everything lands in a signed report attached to the unit and the trip.

What you get

  • VIN, unit number, and odometer OCR
  • Guided walkaround templates for tractor and trailer
  • Live roadside support with markup and remote flashlight
  • GPS-locked pickup and delivery condition evidence
  • Signed PDF reports for claims and compliance files

Outcomes teams see

Verified
walkaround evidence per unit
Less
downtime on roadside events
Stronger
cargo and damage claim files

Real-world use cases

A foreman prevents an unnecessary tow

A driver reports a warning light and a rough idle 200 miles out. On a live session the foreman has him show the dash, the engine bay, and a loose sensor connector, then walks him through reseating it. The truck completes the run, and the captured photos route to the shop so the repair is scheduled at the next planned service.

A carrier defends a trailer damage claim

A shipper claims a trailer arrived damaged. The carrier produces the verified pre-trip capture from the origin yard, geo-locked and time-stamped, showing the panel intact at departure. The claim is redirected to the receiving facility with documentation rather than assertion.

Transportation and fleet FAQs

Does this replace our ELD or compliance system?

No. It adds verified photo and video evidence alongside the compliance system you already run, and can push records to it by webhook.

Can drivers complete captures without cell signal?

Captures queue on the device and upload automatically when signal returns.

Does this replace DVIRs?

No. It complements them by adding verified media to the inspection record, which is what turns a checkbox into evidence during an audit or claim.

Will drivers use it?

It runs in the browser from a texted link with a large shutter target and guided prompts, so a pre-trip capture takes a couple of minutes and does not require another app login.

How does it help with CSA scores?

Indirectly but meaningfully: catching defects during documented yard inspections, with photo evidence and a repair trail, reduces the defects that turn into roadside out-of-service orders.

Can we run this across owner-operators and contracted carriers?

Yes. Since there is no install and no account, extending the same capture standard to contracted capacity is a link, not an onboarding project.

Where is the media stored and for how long?

Media is stored encrypted with your organization's retention policy applied, and every report exports as a signed PDF with the verification chain attached.

Looking for more general answers? Read the full FAQ.

Ready to run your first verified transportation and fleet inspection?

Send a link in under a minute — no app install required.

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Related reading

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